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FERPA

The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended (also sometimes referred to as the Buckley Amendment), is a federal law regarding the privacy of student records and the obligations of the institution, primarily in the areas of release of the records and the access provided to these records. Any educational institution that receives funds under any program administered by the U.S. Secretary of Education is bound by FERPA requirements. Institutions that fail to comply with FERPA may have funds administered by the Secretary of Education withheld.

Directory Information is defined as that information contained in an education record of the student that generally would not be considered harmful or an invasion of privacy if disclosed.

Under FERPA, education records are defined as records that are directly related to a student and are maintained by an education agency or institution or by a party acting for the agency or institution. Education records can exist in any medium, including: typed, computer generated, videotape, audiotape, film, microfilm, microfiche and email, among others.

Education records DO NOT INCLUDE such things as:

  • sole possession records, i.e., records/notes in sole possession of the maker, used only as a personal memory aid and not revealed or accessible to any other person except a temporary substitute for the maker of the record (this might include notes an instructor makes while providing career/professional guidance to a student);
  • medical treatment records that include but are not limited to records maintained by physicians, psychiatrists, and psychologists;
  • employment records when employment is not contingent on being a student, provided the record is used only in relation to the individual's employment;
  • records created and maintained by a law enforcement unit used only for only that purpose, are revealed only to law enforcement agencies of the same jurisdiction, and the enforcement unit does not have access to education records;
  • post-attendance records, i.e., information about a person that was obtained when the person was no longer a student (alumni records) and does not relate to the person as a student.

 

 Departments to contact regarding your Records:

Type of Record

Custodian of Record
Academic RecordRegistrar
Financial AidDirector, Financial Aid
Financial RecordsController, University Bursar
Health RecordsDirector, Student Health Center
Student Conduct RecordsCaptain's Office