CMA VENDOR INFORMATION

Invoices

All vendor invoices to Cal Maritime should be on a preprinted billhead.  Please do not invoice prior to shipment.

All invoices must include:

• The name and department of the Cal Maritime employee placing the order.
• The entire Cal Maritime Purchase Order Number.
• Detailed and itemized description of the products and/or services provided.
• Sales tax information (if any).

Again, the Cal Maritime Purchase Order number must appear on the invoice. Incomplete invoices result in a delay of payment, so it is in a vendor’s best interest to comply with these instructions.

Invoices should be sent to:

The California Maritime Academy

Attn: Accounts Payable
200 Maritime Academy Drive

Vallejo, CA 94590

The Cal Maritime Accounts Payable phone number is 707-654-1028.

Vendor Data Record (204 Form)

All Cal Maritime vendors must complete the Vendor Data Record form. Submitting a completed 204 form is a mandatory requirement prior to doing business with any state agency. Information on this form will be used to prepare Information Returns (Form 1099) and for withholding on payments to nonresident vendors.

If any of the information submitted on the 204 form changes, it is the responsibility of the vendor to notify Cal Maritime and to submit a new form as soon as possible. Payments will not be issued to any vendor who has not submitted a 204 form. If you have submitted a 204 form to another state agency you must still submit a 204 form to Cal Maritime.

Sales Tax

Cal Maritime is not exempt from state sales or use tax.

By policy, the University generally requires the vendor to pay all contributions, taxes and premiums payable under federal, state and local laws measured upon the payroll of employees engaged in the performance of work under a contract, and all applicable sales, use, excise, transportation, privilege, occupational and other taxes applicable to products and supplies furnished or work performed.

For complete information read “How to do Business with The California Maritime Academy"