A Campus of the California State University

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Division of Administration and Finance

Vision

The Division of Administration & Finance is critical to the educational success of Cal Maritime and its management team constantly seeks to improve its effectiveness, processes, communications and human resources, and to do so in a respectful and professional manner.

Mission

The Administration & Finance Division of the California Maritime Academy provides operational and management services to facilitate the effective and efficient use of physical, financial, safety, technological and human resources in a manner that positively affects the students, faculty and staff, and supports Cal Maritime's mission to be recognized as a leading educational institution within the CSU.

Strategic Goals

Objectives / Critical Success Factors

Client interaction and support:
Minimize student, faculty and staff time spent on administrative tasks
Facilitate an environment that allows the campus to excel at its primary mission

Develop and maintain appropriate campus policies and procedures on the campus website for complete, uniform and easy access
Automate commonly used campus forms and disseminate them electronically
Communicate regularly with constituents through newsletters, workshops, email and periodic client surveys
Empower our clients to gain access to useful information
Expand the use of One-Card technology to facilitate convenience, campus security and data collection
Implement cost effective web-based payment methods for student accounts
Provide a safe, clean, secure and sustainable campus environment

Operational Processes

Key Performance Areas / Outputs / Expected Outcomes / Critical Success Factors
Modify Business Practices

Translate institutional data into useful tools for management of fiscal, human and enrollment resources
Establish comprehensive and agreed-upon institutional budgets
Create an equitable General Fund cost allocation plan (i.e., chargeback policy) that recognizes in-kind contributions and complies with system-wide directives
Work with appropriate others to establish grant processes for proposal, approval and post-award management
Identify, prioritize and improve compliance with CSU policies and practices
Develop comprehensive business plans for each enterprise fund (e.g., Cruise Trust, Parking, Auxiliary Services, SPEL, etc.) in conjunction with the appropriate administrator
Secure budget approvals prior to implementing new or modified programs and conduct 360° reviews to evaluate impacts
Integrate process mapping into all operational reviews to identify stale or redundant steps in workloads
Make effective use of the CSU Quality Improvement Program through benchmarking, modeling best practices from sister institutions and the use of feedback instruments
Participate in CSU Synergy projects to maximize efficiency

Human Resources

Key Performance Areas / Outputs / Expected Outcomes / Critical Success Factors
Develop and sustain an environment that allows every employee to excel and be recognized

Establish and communicate annual goals for each employee in concert with division goals; ideally, as a collaborative process
Support development opportunities for each employee annually that reinforces divisional goals and facilitates professional growth
Develop and institute an orientation program for new employees in conjunction with the Human Resources Department
Foster a team environment in all departments through the use of regular staff meetings oriented toward collective problem-solving and information sharing
Provide opportunities for cross training, sharing of knowledge, professional growth, mentoring and refinement of job skills