Self-service and manager self-service pages have a vastly different look and feel
but the processes are like current
No Leave Taken will be entered and approved on its own pages instead of being part
of absence, as it is now
Employees can key absence requests up to 12 months in advance
Forecasting will be implemented for absence requests allowing employees to have a
better idea of what their balance will look like in the future
Comments for certain absence types are not required by the system as they are now;
however, CMA will still require comments for these types of absences (e.g. sick leave
for family)
The absence process will run twice daily, and the monthly calendar will be closed
on the 5th working day of the month, which means updated balances will be posted sooner
Benefits
Employees will be able to view benefits using CHRS Benefits self-service.
Contains employee and dependent information regarding eligibility and enrollment
Self Service future enhancements
CHRS Recruiting Integration
There will be minor changes to the integration process between CHRS Recruiting and
CHRS; this will only impact a handful of employees
Job and Class/Comp Transactions
Transactions previously submitted via paper HR forms will be submitted either online
by self-service or via an external process similar to the way CHRS Recruiting integrates
Labor Cost Distribution (LCD)
Custom LCD reports will not be available; however, we plan to review the delivered
reports in the CFS data warehouse and the new CHRS reporting solution to determine
if they meet our needs
The HR Expense Adjustment process in Financials will transition to the delivered functionality
in CHRS
Person of Interest (POI)
All auxiliary employees and volunteers will be loaded into CHRS as POIs.
The POI function has been redesigned to require a date of birth and social security
number, as well as a department ID and an expected end date
You will also be able to track reports to information for POIs
Personal Data Changes
New self-service access to change/view personal data such as preferred name, address,
and emergency contacts will be made available in CHRS
Employees who are also students (and students who work as student employees) will
have to change their information in both Campus Solutions and CHRS as the as the two
systems are not entirely synced.
Reporting
A query tool will still exist in CHRS, but those that already exist (and are currently
being used) will need to be recreated in CHRS. If you have access to create private
queries now, IT Information Security and Application Services will help to ensure
similar levels of access are provided.
There will be some delivered reports, but most reporting will occur in the new CHRS
reporting solution built with Amazon’s QuickSight tool.
No one on campus will have the ability to create public queries, but you can share
your queries with other CHRS users, and we can request that the Chancellor's Office
create public queries.
Temporary Academic Employment
The new Temporary Academic Employment module is expected to help streamline the appointment/reappointment
of temporary academic employees such as lecturers, Teaching Associates, Graduate Assistants,
and Instructional Student Assistants.
Functionality for faculty additional employment will be reviewed to determine if it
will be of use to CMA
Future campus enhancements include the use of the built-in workflow and approvals
processes that will help the flow of data from one unit to another and should reduce
keying and time to finalize appointments/reappointments
Human Resources staff will have the ability to do a final approval and push the data
into Job, thus reducing their keying as well
Time
Self-service and manager self-service pages have a vastly different look and feel
but the processes are similar to current
The timesheet view defaults to the current week and cannot be changed (currently it
defaults to the current pay period)
Hourly and overtime reporting, both the earn and the take, are capable of entry via
employee self-service
